Zenetex LLC

Contingent Administrative Assistant

6 months ago
ID
2017-1109
# of Openings
1
Job Location
US-MD-
Category
Administrative/Clerical

Overview

Delex Systems, Inc., a wholly owned subsidiary of ZENETEX, is seeking a Senior Administrative Assistant/Supervisor to support current and future needs of our team located in Lexington Park, MD.

Primary Duties and Responsibilities

The successful candidate will support the customer in providing administrative support to ensure program success. Other duties include:

  • Provides support to Government managers and associated staff in a highly active office environment
  • Uses judgment and initiative in handling a wide variety of situations and conflicts involving the administrative functions of the office
  • Oversees administrative personnel supporting other Government managers at same or other site locations; Assists in developing work priorities and coordinating support between site locations
  • Perform conference room scheduling, make travel arrangements, manage staff schedules and resolve scheduling conflicts, filing, answer and direct phone calls, and schedule appointments
  • Prepare correspondence, documents, briefings, and other presentation materials requiring some understanding of technical matters; ensure documents and correspondence are prepared in accordance with the Navy Correspondence Manual, Navy directives and systems
  • Ensures that requests for action or information are relayed to the appropriate staff member; Interprets requests and helps implement action
  • Provides and/or ensure information is received in a timely manner, deadlines are met and action items are tracked for closure
  • Perform record keeping and file maintenance
  • Primarily uses processes, protects, or otherwise handles national security info as an incidental function of the principal duties assigned

Education and Experience Requirements

Minimum Requirements:

  • TOP SECRET clearance with SSBI completed within the past five years
  • High School Diploma or GED
  • Eight (8) years of experience in an administrative support role, preferably supporting a manager or director level, with 3 years of direct supervisory experience
  • Advanced skills in the use of the Microsoft Office suite, to include Word, Excel, and PowerPoint
  • Ability to work independently and with a team in a high tempo environment
  • Must possess excellent interpersonal, project coordination, and organizational experience, and the ability to work well with all levels of internal customers and staff, as well as outside clients and vendors
  • Must possess strong proofreading, and writing skills as well as the ability to deal with confidential matters
  • Ability to work in a fast paced environment, make timely decisions, and support multiple customers

Security Clearance

  • This position will require U.S. citizenship and an active Top Secret security clearance bsed on a current SSBI 

Delex Systems, Inc. is an equal opportunity/affirmative action employer. Qualified applicants are considered for employment without regard to age, race, sex, national origin, sexual orientation, disability, veteran status, or any other characteristic protected by law.

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